# How to Create and Manage Dictionaries
### **Permissions**
{% hint style="warning" %}
This functionality is blocked if you don't have the Dictionary editing permission.
{% endhint %}
Dictionary manager allows :
{% columns %}
{% column width="41.66666666666667%" %}
* creating new dictionaries
* adding columns
* changing columns' order
* editing columns
* deletion of records
{% endcolumn %}
{% column width="58.33333333333333%" %}
* changing the name
* description and access level of dictionaries
* deletion of dictionaries
* creation of records and the changing of values in records
{% endcolumn %}
{% endcolumns %}
### **Create Dictionary**
1. Navigate to **Dictionary** on the sidebar menu.
2. Click the button.
### Dictionary functionality
After you create a dictionary, you can configure its properties, manage rows, and manage columns.
1. **Name**: Default is New dictionary. Max **128** characters.
2. **Description**: Optional. Max **256** characters.
3. **Allow filtered access**: Controls what values are available in an envelope’s dictionary field.
* **Off**: Any value from the selected column can be chosen.
* **On**: Only values from rows matching other field values are returned.
4. **Access level** (default: **Mailbox**): Controls which mailboxes can use the dictionary.
* **Mailbox**: Visible only to the current mailbox. Only that mailbox can select records.
* **Account**: Visible to all mailboxes in the same account.
* **Public**: Visible to all mailboxes.
{% columns %}
{% column %}
5\) Click **Add column** to add a new column.\
**Optional** — Enable the **Extended Character limit** toggle to increase the characters limit to 5000.
{% hint style="warning" %}
When enabled, this column can only be used in **Lookup fields** and unavailable for **Dictionary fields**.
{% endhint %}
{% endcolumn %}
{% column %}
{% endcolumn %}
{% endcolumns %}
6. Click **Add row** to add a new row (record).\
— Select rows using the checkbox. When at least one row is selected, **Delete rows** appears.
7. **Import**: Allows you to upload a dictionary from your computer.
8. **Export**: Starts an export, as soon as it's done you will receive download link to your e-mail.
{% hint style="info" %}
If a column is less than **300 px** wide, these options collapse into a single dropdown menu.
{% endhint %}
Hover the column header to open column edit options:
* Copy column UUID
* Filter
* Rename
* Delete
To delete a **dictionary**, click the **Delete** icon next to it on the dictionaries list page. Then confirm.
#### Dictionary field behavior after deleting a dictionary or column
**Template**
After deleting a dictionary or a dictionary column, the template becomes invalid. Select a new dictionary/column in the dictionary field properties.
**Envelope**
After deleting a dictionary or a dictionary column, the dictionary field is disabled during processing. The envelope is automatically destroyed after the expiration date.
{% hint style="warning" %}
Exception:\
If **custom values** are allowed, the dictionary field behaves like a text field. You can enter a custom value.
{% endhint %}
Drag the **Column**  icon to reorder columns. The same order is used when creating dictionary fields.
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